History: LLG 2002 Annual Meeting Minutes

Source of version: 2 (current)

! Minutes of the 2002 Annual Meeting of the Members of The Logical Language Group, Inc. The fourteenth Annual Meeting of the Members of The Logical Language Group, Inc. was called to order on July 28, 2002 at 10:35 AM EDT. Non-members in attendance at the annual meeting were: * ((Adam Raizen)) voted in as member during the meeting * Avital Oliver voted in as member during the meeting * Allan Bailey voted in as member during the meeting * Aruna Vassar voted in as member during the meeting Roll call was taken of the members. Members attending (11) were: * Alexandra Miles-Lasseter * Gary Burgess * ((John Clifford)) * ((John Cowan)) * Keith Lynch * ((Mark Shoulson)) * ((Nora LeChevalier)) * ((Bob LeChevalier)) * ((Robin Powell)) * Shawn Lasseter * Paul Francis O'Sullivan Members "present" (12) by proxy: * ((And Rosta)) Proxy to Cowan * Athelstan proxy to Nora, with instructions * Dave Barton proxy to Bob * David Crowell proxy to Mark * David Twery proxy to Cowan * David Young Proxy to Nora * John Hodges proxy to ((John Clifford)) * ((Jorge Llambias)) proxy to Bob, with instructions * ((Nick Nicholas)) proxy to Cowan * Robin Turner proxy to Bob * Tommy Whitlock proxy to Nora * Yevgueni Sklyanin proxy to Bob Members not in attendance (7 - 1 removed = 6) were: * ((Arnt Johansen)) proxy to Charles Hope, who arrived later in the meeting * Ethan Fremen * Charles Hope (Xod) (arrived later in the meeting, after roll call) * Guy Garnett * Ivan Derzhanski * Karen Stein* removed from membership * Veijo Vilva Those marked with * were removed per motion last meeting per motion that if they did not participate by presence or proxy at the next [2002] annual meeting they would be terminated with no further vote needed. Roll call of members: Taken 23 present in person or by proxy, 6 absent. - Quorum. No proper notice of meeting by Secretary/Treasurer was given (per Article 3, Section 4 of the Bylaws); therefore no bylaw amendments may be made. Chair turned over to Vice President, ((John Cowan)). Reading of minutes: Error in print heading noted - still says "Minutes of the 1997 ..." although centered first line has accurate date. To be corrected. Report of officers: Secretary/Treasurer, by President (((Bob LeChevalier|Bob LeChevalier))) * Delinquent several quarters on sales tax. * Book orders current for all paid orders. Can't do invoicing orders (many from Europe). * Liabilities: ** $5,000 - 6,000 in balances. ** CAIS (Internet service provider) $800 per year. CAIS has been cancelled, but unsettled accounts payable unknown because of buyout of CAIS; possibly as large $2,000 amt because of buyouts. ** Visa/MC/Amex $30. * Bottom line on loan money for book printing: $3000 left on loan + 2 years interest = approximately $3,500 left to repay. $3,600 in bank, so in theory could pay off book loan. * Book sales total about 380-390; 20-25 since last year. Read message from Robert A. McIvor (CEO of Loglan Institute): "Because of the baselining of Lojban, I do not see any likelihood of any fusion of the two groups in the short term. Most new members we are getting are aware of Lojban, and have chosen Loglan for one reason or another. When I get queries about the differences, I try to be quite objective, and I would hope that ((LLG)) would, in like circumstances, present Loglan as it is today, and not as it once was. As for long term prospects, I am not sure that either shows great promise, but I would have to concede that, as of today, Lojban has better prospects." Report of officers: President: Accomplished last year: * ((Nick Nicholas)): Level 0 packet/book & Lesson book close to publication quality * ((Robin Powell)) took over web site completely - (thanks). Per Robin, "Co-location facility costs 25/mo - paying out of pocket". ((LLG)) will receipt this amount as donation. * Alice complete, but subject to editing. * Lojban Wiki healthy (the Wiki is a web page anyone edits). * Many un-official things going on. Report of Committees: (non-committee item) ((John Clifford)) has a website on Lojban & logic: 2 sections on website are modifiers & propositional logic. Level 0 package committee: (1998,99: ((John Cowan)), chairman; David Twery; Tommy Whitlock, ((Bob LeChevalier|Bob LeChevalier))) nothing to say (but Nick is done with creating level 0 book) Internet site committee (1999: David Twery, chairman; Shawn Lasseter; ((Nick Nicholas))): Per ((Robin Powell)): Haven't done most of what wanted; web-site & server & mailing list running. Finance Committee: defunct On-line ordering (1997: ((Mark Shoulson)), chairman): no report. Worldcon committee (1998: Keith Lynch, chairman; David Bowen; ((Bob LeChevalier|Bob LeChevalier))): Flyers handed out. Also at other conventions. Will continue till run out. Meet notice (1994: ((Bob LeChevalier|Bob LeChevalier)) and ((John Cowan))): not done. Grant proposal (1996: Dave Barton, chairman; David Twery; ((Bob LeChevalier|Bob LeChevalier))): no report. Streamlining meeting procedures (1999: ((John Cowan)), chairman): Going a little better. Nothing else. Consideration of new members: Present, but not members * ((Adam Raizen)) * Avital Oliver * Allan Bailey * Aruna Vassar Qualifications, responsibilities explained. All four desired to be considered. * MOVED: To offer membership to all four [listed above]. - PASSED without objection. * MOVED: To offer membership to ((Jay Kominek)) [not present]. - PASSED without objection Consideration of removal of old members: Roll of old members for removal: * Ethan Fremen * Guy Garnett * Ivan Derzhanski * Veijo Vilva (notice: if don't ..., terminate automatically - see last yr) * MOVED: To send notice like last year's [see below] to Ethan Fremen - PASSED with no objection * MOVED: To send notice like last year's [see below] to Guy Garnett - PASSED with no objection [last year's wording: "To send notice to ... that if they do not participate by presence or proxy at the next annual meeting they will be terminated with no further vote needed] * Ivan: sense of the meeting was to take no action * Veijo: sense of the meeting was to take no action Action item given to ((Bob LeChevalier)): contact Ethan, Guy. Election of Board of Directors: Current Board includes ((Bob LeChevalier)), President; ((John Cowan)), Vice President; ((Nora LeChevalier)), Secretary/Treasurer; ((John Clifford)); Charles Hope; Shawn Lasseter; ((Nick Nicholas)). Max of 7 allowed. Shawn wishes to resign; no internet access. - revoked after discussion. No new volunteers. [At this point Charles Hope (((xod|Xod))) enters meeting] * MOVED: To elect the current slate [((John Clifford)), ((John Cowan)), Charles Hope, Shawn Lasseter, ((Bob LeChevalier)), ((Nora LeChevalier)), ((Nick Nicholas))] - PASSED with no objection Old business: None New business: Repaying book debt (to LeChevaliers): 8% loan: * If we did, cash on hand would be about $0 till new donations. * Bob: "cost of logfest $400-500 not yet covered". * Sales tax debt minimal. Other debts: CAIS potential (about 1-2K), Visa $30/mo, balances * When we published ((The Complete Lojban Language)), Perry Smith gave $1,000 as a quasi-donation to publish and would like to be paid back if LLG is ever in position to pay back. * Motion re-pay $2000 to bob - withdrawn (will need the money for next book publication) Re: Robert A. McIvor statement: * MOVED: That the Secretary be authorized to extend peaceful intent and thanks for his statement. - PASSED [as amended below] with no objection * Friendly amendment: To specifically include that we will also be objective - ACCEPTED. Book status per phone conversation with Nick: Last 2 weeks in September is deadline for any changes. Nora to produce index. At that point send to printer. Dec-Jan, Nick may come to US. Possibilities for printing books: Publisher [formal]Print run costs: 1000 - $3500 hardback lessons (break-even point is 200 books at $20/copy); $2500 paper level 0. We do charge shipping. Historically level 0 has asked $5 donation; therefore of it would be to printer.print-on-demand [informal - by individuals at Kinko's in PDF format].Real print on demandAction item for ((Mark Shoulson)): to find out about real print-on-demand feasibility. [Later made a motion - see 3^rd motion down]. Discussion: Suggestion that a request for information on language gets flyer (1-page) as answer [Robin to formulate]; should not send out level 0 packet [ie: more than 10 pgs] Bob: estimate about a dozen/year; internet people & those with e-mail are pointed to site, and most others out-of-country so postage anyway. Non-internet people don't know, so we may need to expect more at some point. * MOVED: That material sent for free to people who merely express interest be limited to a standard #10 envelope contents by default - WITHDRAWN Informal print on demand: Won't work unless 1 non-US volunteer (because of shipping costs) [Robin] Volunteers to out-of-pocket publication costs. So, tax deductible. Can do as an experiment; could give balance to overseas volunteers for cost (who can't get tax deduction). [Bob] Informal print-on-demand: Robin, Avital, Allan volunteer. Action item for Avital: check prices for Europe shipping from Israel & print-and-bind prices. * MOVED: That level 0 package, upon release for publication, should be published using informal print-on-demand with specific procedures of on-demand publishing being set up by ((Robin Powell)) (and any other appointees), with the initial plan that no expense incur to ((LLG)) (ie: no net cost) in support. President will at discretion indicate whether new correspondence warrants level 0 book or less substantial response. Second committee (headed by ((Robin Powell))) to develop the less-substantial response. - PASSED with no objection Textbook: Print-on-demand won't work - too long. * MOVED: That a committee (((Mark Shoulson)) to head) investigate real print-on-demand for the textbook and level-0 book, and defer decision on printing until report of Board - PASSED. ((Robin Powell)) stated for the record: Not spend more than $1000 until Bob repaid. Official ((LLG)) projects: ((John Cowan)) proposed that we institute official ((LLG)) projects as follows: # Leader of project presents it to President. # President consults Board. # If Board approves, transmit information to Webmaster to post on official project list. # Webmaster to poll project leaders at least every 3 months. # Project leaders must then report to Board. # Board may decide to not continue project as official. * MOVED: That we institute official ((LLG)) projects as proposed above - PASSED [as see Amendment a and Friendly Amendment b] * Amendment a [not accepted as a friendly amendment]: That the initiators mail the request to both webmaster and president, and if there is no response from the Board in an agreed-upon time frame it will mean it's automatically added to the official project list as official by default - PASSED AS AMENDED by friendly amendment b, without objection. Discussion: "reasonable" would be 1 month. Availability of deferral requested by Board. Notation that official by default. [John Clifford for record]: vitally needed [Robin Powell for record]: if amend never used, will offer public apology & vote to withdraw amendment at next meet. * Friendly amendment b [to Friendly amendment a]: replace "official by default" with "no objection" and include availability of deferral if board asks. - ACCEPTED * MOVED: To give the President discretion to change the status of any and all committees to projects without consulting the Board to discharge the committee, and to identify the resulting project as private or public listing. - PASSED without objection. * MOVED: That as of the year 2005 and after, all official ((LLG)) business must be discussed in lojban (where "official ((LLG)) business" is Board and ((LLG)) member meetings) and that there be a strong preference that all official business be available in lojban (perhaps in addition to other languages) - PASSED AS REPLACED by Amendment b as modified by Friendly Amendment b2 Note: there was much discussion. The final vote was 16 in favor, 5 opposed. Amendment c was defeated narrowly. * Amendment a: Institute only after 2 consecutive meetings of less than 2 hours - FAILED for lack of second * Amendment b: That instead, starting next year, all official meetings of ((LLG)) members and board be officially bi-lingual (may speak in either English or lojban) with translation by request of any member, and that it will be an old business item each year to discuss further conversion to preference for lojban during business matters. - PASSED as amended [in Friendly Amendment b2] * Amendment b1 [to Amendment b]: That meetings be bilingual, but motions and amendments be recorded in lojban - TABLED to next year. * Friendly Amendment b2 [to Amendment b]: Append "but are encouraged to speak in lojban" to "may speak in either English or lojban" - ACCEPTED * Amendment c [to Amendment b]: That all motions and amendments must be officially stated and recorded in lojban starting 2005 - FAILED. * MOVED: To begin to put any official lojban items on web into lojban (and perhaps English, but not necessary) as soon as possible - PASSED AS AMENDED * Friendly Amendment: not "as soon as possible", but "as resources allow" - ACCEPTED Delegating paperwork. ((Robin Powell)) offered to pay for up to $500/yr for a paperwork worker (if starts occurring within 6 months). Bob means to implement accounting package and to convert data (address list & accounts). ((John Clifford)) pledged some backup after the initial amount from Robin. Small but non-zero possibility that Robin will not have job, however. Bob: paperworker would have to be hired as independent contractor. * MOVED: To approve hiring of worker for paperwork on accounts and address list, as discussed above - PASSED Flyers: Address on flyer should have separate e-mail address so we can identify responses from flyers. * MOVED: That ((LLG)) be favorable to Jay's on-line collaborative dictionary - PASSED * MOVED: To Commend ((Robin Powell)) for exceptional efforts in converting the ((LLG)) site, and for exceeding expectations on presentation to public - PASSED. * MOVED: To express thanks to ((Nick Nicholas)) and Robin Turner for their work on the textbook - PASSED Next Logfest: The intention is to hold it the last weekend in July Meeting adjourned approximately 1:40 PM EDT.